How to Fill Up a UN Reference Check Form - Sample?

Filling up a UN reference check form is an essential step in the hiring process or when seeking employment with the United Nations or any of its affiliated organizations. The reference check form is designed to gather information about a candidate from their referees to assess their qualifications, work experience, and suitability for the position. Below are the steps to fill out the UN reference check form:

1. Obtain the form: You will typically receive the reference check form from the United Nations or the organization you are applying to. This may be provided as a physical document or a digital form that you can access online.
2. Familiarize yourself with the Instructions: Before proceeding to the form, take the time to thoroughly review any instructions or guidelines provided. This will enable you to grasp the purpose of each section, ensuring your responses are precise and pertinent.
3. Provide Personal Information: Begin by filling in your personal details at the top of the form. This typically includes your full name, contact information, and the specific position you are applying for.
4. Referee Information: You will need to provide the details of the referees who can vouch for your qualifications and work experience. Typically, you will need to include their name, job title, organization, contact information, and the capacity in which they know you (e.g., supervisor, colleague, etc.).
5. Consent: Ensure that you have obtained the consent of your referees before including their information in the form. It's common courtesy to inform them that they may be contacted by the UN or the hiring organization for a reference check.
6. Section on Competencies and Qualifications: This section of the form will ask your referees to rate or provide comments on specific competencies and qualifications relevant to the position you have applied for. These may include skills, work ethics, teamwork, leadership, problem-solving abilities, adaptability, and more.
7. Employment History: The form may ask your referees to provide information about your previous employment, including job titles, dates of employment, and a brief description of your roles and responsibilities.
8. Strengths and Weaknesses: Referees might be asked to outline their strengths and areas for improvement based on their experience working with you.
9. Overall Recommendation: The form may include a section where the referees can provide an overall recommendation for your suitability for the position.
10. Submission: Once you have completed the form and obtained all the necessary information from your referees, submit the form as per the instructions provided by the UN or the hiring organization.

Remember, reference check forms are used to verify the information provided by the candidate and gain insight into their professional background from a third-party perspective. It is crucial to choose referees who know your work well and can provide a positive and accurate assessment of your qualifications and skills. Always be honest and transparent throughout the process, as any inconsistencies may affect your chances of being selected for the position.

Here is an example “How to fill up a UN reference check form”

	REFERENCE CHECK (CONFIDENTIAL)
Candidate’s Name: Mr. -------------  Position being considered: Programme Associate, SC6, Cox's Bazar
Please complete the following information regarding the candidate’s profile. We assure you that the information furnished here will kept strictly confidential. 1. a) How long have you known the candidate?  08 Years, 06 Months     b) As a ☒ Supervisor   ☐   Colleague   ☐   Friend   ☐   Relative   ☐   Student   ☐   Other (Specify):   2. According to your observation, what are 3 strong areas of this candidate for the position s/he is being considered    for: 1.  High Integrity 2.  Strong Work Ethic 3.  Effective Communication Skills     What are 3 areas that the candidate could develop or improve? 1.     Continual Learning and Professional Development  2.     Adaptability and Flexibility 3.     Emotional Intelligence and Interpersonal Skills 3. Given the opportunity, would your organization re-employ this person?     Yes   ☒   No   ☐ 4. Please check the following as it applies to this candidate: Teamwork Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Interpersonal skills Excellent  ☐  Very Good  ☒  Good  ☐  Average  ☐  Poor  ☐ Creativity Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Analytical ability Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Leadership skills Excellent  ☐  Very Good  ☒  Good  ☐  Average  ☐  Poor  ☐ Communication skills Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Gender Sensitivity Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Integrity Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Attendance Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ Self-Driven Excellent  ☐  Very Good  ☒  Good  ☐  Average  ☐  Poor  ☐ Proactive Excellent  ☒  Very Good  ☐  Good  ☐  Average  ☐  Poor  ☐ 5. How does the applicant handle stress?     Very Well    ☒   Barely Manages   ☐   Can’t Manage    ☐   6. Are you aware of any suspicions or concerns regarding the candidate’s conduct, which may suggest a breach of any ‘zero tolerance’ policy (such as sexual exploitation or abuse of beneficiaries) by the candidate?    Yes, there was a complaint    ☐   Yes, some suspicions   ☐   No    ☒ Additional comments, if any: Overall, Mr.------'s existing strengths, coupled with his commitment to personal and professional growth, make him an excellent candidate for the position. With the right support, development opportunities, and mentorship, he has the potential to reach new heights and excel in his career.   Referee Name : M. R Akand Signature : Designation : Program Coordinator       Organization : ------------------- Date :