How to Write a Job Description of Project Coordinator (Sample) 

 

Employee Name: M.R.Akand

Designation: Project Coordinator

Grade: 05

Date of Joining: 01 January 20----

Supervisor: Director (Development Programs)

Project Name: ---------------------

 

2.       Key Responsibilities:

• Developing and implementing effective program plans
• Providing administrative and financial support for project implementation
• Supervising and coaching team members to ensure high-quality implementation
• Maintaining strong communication and collaboration with project stakeholders
• Overseeing and implementing a creative monitoring and evaluation process

3.       Office Management:

• Manage all offices under the project
• Ensure timely attendance of all staff members
• Coordinate with Coordinator- Field Operation, Head of Programs, Director-Development Programs, and Chief Executive of NAME OF ORGANIZATION regarding project activities and implementation
• Maintain a proper chain of command according to NAME OF ORGANIZATIONmanual

4.       Administrative Tasks:

• Make decisions regarding any staff-related issues within the project
• Determine internal staff transfers for improved project implementation
• Inform senior management at [Name of Organization]  about any major administrative issues
• Write emails with proper justification to seek approval from the Organization and NAME OF DONOR , as needed

5.       Program Implementation:

• Develop activity plans aligned with the project implementation plan for respective District Health Offices (DHOs)
• Organize project orientation workshops for staff members
• Ensure project-launched workshops at the district and Upazila levels
• Deploy staff members in the field in coordination with senior management at NAME OF ORGANIZATION
• Submit project reports to NAME OF DONOR  as per the agreed schedule
• Ensure proper utilization of the project's approved budget and provide financial statements to NAME OF DONOR

6.       Coordination & Communication:

• Coordinate with project participants, local elites, district and upazila-level administrations, and other stakeholders
• Collaborate with CO-Field Operation of NAME OF ORGANIZATION and NAME OF DONOR  regarding project activities and implementation
• Coordinate with Coordinator-Field Operation, Coordinator-Finance, Director-Development Programs, Finance Director, Central procurement committee, and Chief Executive of NAME OF ORGANIZATION regarding project activities and implementation
• Maintain coordination with other team members of the project

7.       Monitoring & Supervision:

• Monitor and supervise the monthly work plans of the M&E Officer, DHOs, and Admin & Accounts Officer (A&AO)
• Assess staff performance and the quality of work
• Conduct random program interventions to ensure successful outcomes

8.       Reporting:

• Prepare monthly, quarterly, and annual qualitative and quantitative reports and submit them to NAME OF ORGANIZATION authority and the donor agency
• Collect good practices and success stories to include in the reports
• Ensure timely submission of project reports to the Organization and NAME OF DONOR

9.       Financial Management-related Tasks:

• Share with project staff how  making the project budget cost-effective based on needs
• Ensure proper utilization of the approved project budget and provide financial statements to NAME OF DONOR
• Promote the sustainability of the cost-effective budget through local ownership

10.   Visitor Facilitation:

• Facilitate visits from donors, NAME OF ORGANIZATION management representatives, and other visitors as required by NAME OF ORGANIZATION management

11.   Others:

• Maintain proper records of files, letters, documents, reports, etc.
• Preserve necessary photographs of project activities

12.   General Rules:

• Be punctual and present at the office on time
• Complete daily task Name of Organization within the designated time
• Carry out work responsibilities diligently
• Adhere to organizational policies and manuals
• Demonstrate knowledge of gender sensitivity
• Foster good relationships with colleagues
• Perform any other duties assigned by higher authorities