Job Description-JD (Sample)

                                                                   

01. Title:

Name of Employee                             :

Designation                                           : Project Officer-Engineering & Monitoring

Grade                                                     :  

Date of joining                      :

 02. Key Responsibilities: The Project Officer- Engineering & Monitoring will be responsible for project activities at Union/Upazila level and responsible for the implementation of the project in the operational area including management of administration and finance of the office. Working in close collaboration with the Project Coordinator, He will ensure effective and efficient use of the project resources through timely budget preparation, and timely implementation of the project activities against target and take corrective measures and when required.

 

03. Responsibilities & Name of NGO:

Responsibilities	Detailed Name of NGO
Programme Implementations	Prepare specification, drawing, and design WASH technologies/ intervention and prepare associated technical documents i.e. cost estimation, BoQ, tender document, etc.; Supervise the construction work, Monitoring and quality control and ensure WASH hardware activities as appropriate in the local context; Ensure mobile-based monitoring and real-time data entry using mobile/tab; Review existing technologies and analyze them for better performance; Organize and facilitate training on the Operation and Maintenance of Water and Sanitation options; Prepare hardware progress reports weekly and monthly according to the work plan for the concerned authority; Excellent interpersonal and teamwork skills; Communicate with UPs & other stakeholders.   Execute the project implementation plan in the field effectively and efficiently. Prepare weekly and monthly work plans on a regular basis considering project plans with proper authorization.
Office Management	Effector functions of field office management in all respects. Maintain a congenial and comfortable environment and atmosphere in the field or project office. All office documents and film preservation. To follow the chain of command as per organizational policies.
Administrative task	Attain Union coordination meetings and any other meeting at the Union level related to the project activities. In accordance with the project policies and strategies, rental fees and other useful materials.
Coordination & Communication	To assist conduct group meetings regularly and motivate them to achieve the project activities. Coordinate the preparatory activities of the project, including participatory planning, selection of the villages, technical survey & target stakeholders. Advocacy and communication with government officials as per project activity. Quick massage delivery for immediately related field level.
Reporting	To assist prepare different reports & need base documents. Ensure preparation of all periodic reports on implementation progress, including financial reports. Regular and timely prepared Monthly, Quarterly, half-yearly, and annual & compilation reports, preservation and submission of the report to PC. Collect regular event pictures, case studies, press and other documents at the field level.
Financial management-related task	To assist PC/PO-Finance & Accounts prepare each of event budget breakdown as per approval project budget head. To ensure the local purchase and expenditure have to be done as per organizational Finance/purchase policy. Prepare all bill-voucher and submit them to PO (F&A) for necessary action.
Visitor's face	Necessary action to develop field visibility for the donor's face. To assist Project Coordinator, prepare the visit schedule; To arrange local transportation and other administrative procedure to visit; To share community people & local level initiative and effectiveness as per project guidelines.
Others	Performed as a member of the team and in close collaboration with UPs and Union Wash Promoters.

 

04. Accountability/responsibility/key Communication:

Directly report to the Project Coordinator & collaboration with the project key person Finance & Admin Officer, Social Mobilization, UP Chairman, UP Members, Local leaders, Local NGOs and other target stakeholders.

               

05. General rules:

-          Present at the office on time.

-          Finish daily work on time.

-          Finish work with responsibilities.

-          Respect for Organizations' policies & manuals.

-          Knowledge of gender sensitivity.

-          Good relationships with other colleagues.

-          Carry out any other duties assigned by the higher authority.

 

06. Working Area:

All project areas Specially --- Upazila (09 Unions)

(Desk Work):10% & (Field Work): 90% 

  

Signature of Employee                                                                                                              Signature of Supervisor